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There are contextual tabs for just about every element you can insert into a Word document, for example tables, images, headers and footers, shapes and many more. You can identify the contextual tabs in that they will appear or disappear as soon as you move away from the element and they are also usually brightly colored.

Below is an example of the contextual tabs for a table. See if you are able to discern these tabs from other tabs on the Ribbon:. Some items in a group represent a single function, for example, the bold button in the Font Group under the Home Tab.

Some items in a group provide you with more options to choose from, for example the Shapes button in the Illustrations Group under the Insert Tab. Groups are discernable from each other by a vertical borderline and the name of the Group, which appears centered at the bottom of the group of function icons associated with the group.

Open Word and identify group names and separators as circled in yellow in the example below:. Looking at the group names and the names of the functions contained in each group under each tab, are you able to make an association between these? For example, in the screenshot above, in the Illustrations Group, functions such as Picture, Clip Art, Shapes, SmartArt, etc are grouped together as these all related to graphical elements you can insert into a document. To get a better idea of what the function of an individual button is in a group on the Ribbon, hover your mouse over the button for a couple of seconds until an information box or screen tip appears.

This will give you a brief explanation of what the function of a specific button is as per the example circled in yellow in the image below:. If you are unable to find what you are looking for amongst the icons contained in a group, some groups offer further options in the form of a dialogue box.

To access such a dialogue box, study the right-hand bottom corner of the relevant group. If there is a tiny diagonal arrow, you can click this to launch a dialogue box. It is aptly, although somewhat uncreatively called, a dialogue box launcher. Study the example below and then review the Ribbon in an open Word screen noting which groups have dialogue box launchers:. As much as the Ribbon is your best friend, it can also take up a lot of screen real estate and the multicolor organization of buttons on it, could interfere with your ability to get a clear idea of what your document formatting really looks like.

To add commands to a group, you must first add a custom group to a default tab or to a new custom tab. Only commands added to custom groups can be renamed. Default commands appear in gray text. You can’t rename them, change their icons, or change their order. In the Choose commands from list, choose the list you want to add commands from, for example, Popular Commands or All Commands. Note: You can also drag and drop a command into to a custom group.

In the Customize the Ribbon window, choose the command that you want to move. In the Customize the Ribbon window, choose the command that you want to remove. In the Customize the Ribbon window, click the command that you want to rename. To hide the labels for the commands added to a custom group, right-click the group, and then select Hide Command Labels.

Repeat to un-hide them. You can reset all tabs to their original state, or you can reset select tabs to their original state. When you reset all tabs on the ribbon, you also reset the Quick Access Toolbar to show only the default commands.

In the Customize the Ribbon window, choose the default tab that you want to reset to the default settings. Select Reset , and then choose Reset only selected Ribbon tab. You can save your ribbon and Quick Access Toolbar customizations into a file that can be imported and used by a coworker or on another computer.

Important: When you import a ribbon customization file, you lose all prior ribbon and Quick Access Toolbar customizations. To later revert to the customization you currently have, you should export them before importing any new customizations. Select Rename , and type a new name. Optionally, you can also add an icon from the icon gallery. In the Customize the Ribbon window, select New Tab.

Right-click the new tab, choose Rename , and type a new name or add an icon. You can’t remove a default tab, but you can remove a custom tab. Choose the custom tab that you want to remove. Select Remove. You can remove either a default or custom group from a tab. Choose the default or custom group that you want to remove. Select New Group. Right-click the new group, and then select Rename. In Choose Commands from list , select Main Tabs.

Right-click the default group, and select Remove. Applying the style is not a toggle. Clicking on the Underline button will underscore your text.

Clicking the little triangle on the right will give you options for the type of underline you want. Once you select an option, that option is active during your Word session including in different documents. The Underline Color brings up a palette. More Underlines You can only apply one type of underlining to a character. This is character formatting so you could apply different types to different characters in the same word. If text is already underlined and you click on the Underline button, the underlining will be removed.

The Strikethrough button gives you a single line through selected text. A double line is possible through the Font Formatting dialog box below. If this button is clicked on text that already has double-line strikethrough, it changes it to single-line.

If it is clicked on text that already has single-line strikethrough, that is removed. The Strikethrough button will be shaded if selected text has a single underline applied. These buttons are toggles and will be shaded when text is selected to which they apply.

Text Effects. Text Effects lets you apply WordArt type appearance to text in the body of your document. The Text Effects button is available beginning with Word The screenshot above is from Word ; the last three choices in the menu are not available in Word This works as a gallery, changing the appearance of text as you mouse-over a type.

Also, as you mouse-over, if you pause, you will see background information on the effect. The Text Effects button only works as a drop-down. Unlike the Underline , Highlighting , and Color buttons which also allow choices, it will not apply an effect upon being clicked. You need to pick something. Text Effects work best on larger-size text. On body-size text they will make the text unreadable.

For access to all of the options, you need to use the Dialog Launcher. I do not pretend to understand all of the choices in this. Here is an Office-Watch page on them. Font Color. If you simply click on the font color button, it will give you the color shown. That color will be the last one applied to text in your Word session. I try to use Theme colors when they work. That is because if a theme is changed, the color is more likely to fit in.

Gradient allows setting multiple colors fading – this is much more effective with larger text. As with many of the Groups on the Ribbon, the Font Group has a dialog launcher button in the bottom right corner. This opens a dialog box that gives control over multiple options and gives more options than do the buttons on the Ribbon.

In addition, the Underline style gives access to many different kinds of underscores. The first button is for bullets. Clicking on the bullet button will give you a bullet, the type of bullet will be the last type used by you.

Following paragraphs will have the same bullet type. When you press the Enter key to create a new paragraph in an empty line, Word will discontinue use of bullets. When you click on the button, Word changes the indents to add a “hanging indent” that indents both the bullet and the associated text.

For documents that are going to be heavily edited or with multiple kinds of bullets, I recommend use of bullets linked to Styles. The second bullet is for simple numbered lists. Clicking on the button will give you a single-level numbered list of the type last used. Shown below is such a number inserted with the ruler showing.

Included with the numbering is a first-line indent and a hanging indent. Your numbered list will be set in from the margin and following lines in the paragraph will be set in more. The screenshot above shows the gallery of choices. As with the bullets gallery, the list number gallery lets you preview your choice for selected text.

In this show, the current choice is with the full stop following the number; the previewed choice is with a right parenthesis. As with bullets, you can define a new format. In addition, you can reset or restart your numbering. Again, with simple documents that will not be edited much, this button works fine. For anything more complex, you will want to go to Numbering linked to Styles.

This method gives much finer control and is much less prone to development of “spaghetti numbering. The little arrow in the bottom right corner of the Paragraph group launches the Paragraph Formatting dialog. Again, such formatting is best done using Styles rather than directly.

The Styles Group in Word is shown above. The Styles Group for and later no longer has the Change Styles dropdown.

 

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Press CTRL+F1. If the ribbon is expanded, collapse it by doing do one of the following: Double-click any of the ribbon tabs. Right-click any of the ribbon tabs, and then select Collapse the ribbon. Right-click Ribbon display options in the lower right of the ribbon, and then select Collapse the ribbon. Press CTRL+F1. Apr 06,  · The Home Tab has its controls arranged in five (six) groups from left to right: Clipboard — Font — Paragraph — Styles — Editing — Voice () Group names are at the bottom of the Ribbon and groups are separated by a thin line. Most but not all groups have a dialog launcher button in the bottom right corner of the group. Dec 07,  · File is set as the default tab on my Word Ribbon. Every time I do an edit using the commands on Home, it immediately reverts to File and I have to click on Home again to activate it and continue editing. Is there any way I can make Home the default instead of File so that I don’t have to · Hi, When you say “File is set as the default tab”, is.

 
 

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